Supervisor, Accounts Payable

Overview:

POSITION SUMMARY STATEMENT:

The Global Business Services (GBS) Accounts Payable Supervisor mainly functions, which are not limited to: Supervise that his team properly perform the Accounts Payable functions for the entities/business units assigned of the North America and Mexico región, and in accordance with Company’s Policies and Local Requirements; Ensure that payments are prepared properly and in strict adherence to the Company’s Policies; Generation of metrics to improve the process and Liason with Internal and External Auditors.

DETAILED RESPONSIBILITIES:

1. Supervise the Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
2. Ensure that team payments are performed in accordance with Herbalife Policies and procedures.
3. Follow up to e-mails received from Internal and External parties.
4. Weekly pre-close of the AP process to ensure follow up on possible issues.
5. Liaison with internal and external auditors and SOX requirements.
6. Participate in innovation initiatives.
7. Effective participation in month-end, and AP module reconciliation and close.
8. Ensure that team runs oracle system reports for AP module validation.
9. Follow up on Service Partnership agreements.
10. Ensure standard operating process and manual operations are documented and updated.
11. Partner and liaison with Internal and External Audit teams
12. Accounts Payable subject matter expert acting as the primary point of contact for Accounts Payable for internal and external parties.

SUPERVISORY RESPONSIBILITIES:

1. Ensure that team receives and validates purchase orders and receipts against Invoices.
2. Ensure that team performs the 3-way and 2 way match.
3. Ensure that team validate the Invoices without PO for manual processing.
4. Review of the contracts, validity and application to ensure proper payment.
5. Supervise the Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
6. Ensure that team obtain and review the authorization to the service/products in accordance with the Corporate/Local Matrix.
7. Support on preparation of monthly reports such as: Accounts Payables Aged Reports, Accounting Reconciliations, and end of month analysis.
8. Review of rejected payments to ensure follow up, correction and conclusion.

Job Qualifications:

REQUIRED QUALIFICATIONS:

Skills:

• Analytical skills and the ability and proficiency in Microsoft Office programs (including Excel and Power Point)
• Excellent written and verbal communication skills
• Flexibility to function under varied timeframes and adapt as the external environment and organization evolve
• The ability to work under deadline pressure while maintaining a positive and professional attitude in a very fast-paced environment

Languages:

• Native in Spanish
• Advance Level in English (90%)

Experience:

• 3+ years of Experience in Accounts Payable or relevant supervisory experience
• Experience in Accounts Payable and/or GBS Accounts Payables or a transnational Company.
• Ability to manage teams and ensure proper workload
• Experience on Internal Controls, and Process Improvement.

Education:

• Bachelor’s degree in Accounting or related work experience.

PREFERRED QUALIFICATIONS:

• Strong verbal and written communication and presentation skills
• Ability to manage teams and ensure proper workload and labor environment
• Experience on Internal Controls, and Process Improvement.
• Strong orientation to client Service and meeting deadlines and results.
• Ability to interact effectively at all levels.
• Experience working in an ERP environment (Oracle)