Executive Partner / Virtual Assitant to the CEO
Contract Type: Regular (Full-Time) Fully Remote Open to All LATAM candidates.
About the Client
This is an investment company dedicated to acquiring, managing, and growing small to mid-sized businesses in the United States. This role would be serving the CEO/Founder. This is his second fund, and he also maintains a portfolio of personal investments that also require support.He also requires administrative help in his personal life.
About the Role
This unique hybrid role combines the responsibilities of an Executive Assistant, supporting the company's operational needs, and a Personal Assistant providing comprehensive support to the founder through schedule management, communication coordination, and personal task handling, all while ensuring efficiency and confidentiality.The ideal candidate will be highly adaptable, resourceful, and possess exceptional organizational and communication skills.
What You’ll Do
Calendar Management: Manage and coordinate complex schedules, appointments, and travel arrangements.Communication: Act as a point of contact, screen and prioritize emails, phone calls, and other correspondence.
Administrative Support: Coordinate with universities to post intern positions, review resumes, and conduct initial screening.
Meeting Support: Prepare agendas, research details on other meeting participants prior to calls, transcribe AI-generated meeting minutes or take meeting notes, and follow up on action items.
Document Preparation: Create and edit PowerPoint presentations, written reports, and other documents.Research and Information Gathering: Conduct research and compile information on various topics as needed.
Project Coordination: Assist with project management and track deadlines.
Office Administration: Manage office supplies, maintain files, and handle other administrative tasks.
Calendar and Scheduling: Manage personal appointments, travel, and social engagements.
Travel Arrangements: Book flights, accommodations, and transportation.
Personal Errands: Run errands, manage personal shopping, and handle other personal tasks as needed.
Household Management: Assist with household tasks, such as scheduling maintenance and organizing events.
Communication: Manage personal correspondence and communications.
Confidentiality: Maintain strict confidentiality of personal and business information.
What You Bring
Experience: At least 3 years of experience as an Executive Assistant and/or Personal Assistant, preferably supporting a CEO or Founder.Education: Bachelor's degree preferred.
Required Skills:
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency with Microsoft Word, Google Office Suite, and Microsoft PowerPoint.
Ability to multitask and prioritize effectively.
Familiarity with ChatGPT or other AI tools to generate documents or perform research.
Strong problem-solving and decision-making skills.
Ability to work independently and as part of a team.
High level of discretion and confidentiality.
Attributes:
Proactive and resourceful.
Detail-oriented and accurate.
Adaptable and flexible.
Professional and courteous.
Benefits:
Benefits
Competitive Salary in USD currencyProfessional Development: Annual learning budget for books, courses, and conferencesMentorship: Learn directly from startup veterans (ex-Looker, GitHub, Mulesoft)Impact: Help shape a growing brand with a voice that influences fintech innovationInspiring Workspaces: Offices in Berlin, New York, and London, with travel opportunitiesFlat Hierarchy: Work directly with founders and have your ideas heardFlexible Work Setup: Equipment of your choice, strong home office support